FAQ

 

QUESTIONS ABOUT PROCESS + PROJECT

 

How does the single use license process work?

Each and every project we work on is unique. Some clients will come to us with a clear design direction along with details of the space, potential artists, timelines and budget. Other clients may have no direction and no firm timelines or budget. Either way, we source and curate a collection of artworks that resonate with the concept, then we begin working with each independent artist while the project develops. After several artwork proposals and samples, the client will make a final selection for their space and will issue us with a deposit. At that point, we purchase the license from the artist, print and frame the artwork and then deliver to the happy client.

 

How long will a project take to complete?

There is no definitive answer here, It depends on the scale of the job. From inception to fulfillment, shorter projects can take 3 – 6 months. Longer projects can be 2 – 4 years. The majority of projects lie somewhere in between.

 

Why does it take so long for the client to decide on the artwork numbers or sizes?

The simple answer… the client needs time to decide. Remember the project will involve a lot of other artworks in other areas. A lot of variables will evolve as a project moves through design stages. Whatever the reasons, it’s a process and we have to be a flexible partner in order to deliver the best results.

For those artists involved in guestroom projects it is quite common for room types and quantities to change. For example, a hotel renovation plan may show 200 standard guestrooms and 50 luxury suites, as the project progresses that number could change to 225 standard guestrooms and 25 luxury suites. Your Artist Liaison will be well versed in the project and will give you an idea how ‘approximate’ or ‘fixed’ details are. Because of this, we often recommend pricing via unit in your quote (for more information, see ‘What should I charge for my Artwork’ in the PAYMENT QUESTIONS below).

 

I can see my artwork files have been renamed ‘FSU’, what does this mean?

It stands for ‘Farmboy Single Use’. This code indicates to our internal team that the artwork cannot be used for other projects. The correct title of your file will be displayed with your artwork if the client requests it.

 

Another Art Consultant has approached me about this project. What do I do?

It is common for brands to approve an artwork package and then ‘bid the project out’ to other consultants. Brands do this as a cost exercise, they are interested to see if other parties could provide the same ‘product’ for a better price. At that point, other art consultants may reach out to you to see if the same artwork is available for licensing. If you are worried about how you can work with other consultants while working in tandem with FBFA, reach out to your Artist Liaison with the specifics. They are there to help guide you smoothly through the world of art sales!

 

Where is my artwork going?

Great question. This is the exciting part of the opportunity! We don’t mean to be party poopers, but at the beginning of a project some aspects need to be kept confidential. Once the artwork has shipped and payments are complete, we can tell you all the gory details and bragging rights are yours!

 

A lot of people seem to be involved, who is the actual client?

This varies from project to project. Our clients can be interior designers working on behalf of brands, the brand may approach us directly or the end client could be a property developer. On some projects, It’s common for all of these people to be involved in the decision-making. To keep things as simple as possible, single use license artists will deal directly with FBFA.

 

When the project is complete, can I get pictures for my website or portfolio?

This is something we are always striving to obtain for our own marketing materials, but it’s not something we can guarantee. These images can take some time to obtain and there may be cost involved. If you are located near the property and are experienced in shooting interiors, let us know. But please inquire with us prior to shooting as some clients may have confidentiality agreements in place.

 

How do I transfer files to FBFA?

Option One –

  • Upload your files to Dropbox.
  • Invite your Artist Liason to share the folder.
  • Your Artist Liason will notify you when they have successfully downloaded the files.

Option Two –

  • Upload to an FTP of your choice.
  • Invite your Artist Liason to share the folder or link.
  • Your Artist Liason will notify you when they have successfully downloaded the files.

Option Three –

  • Upload to our private FTP.
  • Log onto FTP://ftp.office.farmboyfinearts.com
  • Use the Username: farmboy and the password: fb099
  • The password is case sensitive, and make sure not to add any spaces.
  • Notify your Artist Liason via email when the upload is completed.
  • Your Artist Liason will notify you when they have successfully downloaded the files.

 

Licensed Artwork by Myan Soffia

“FBFA were really friendly and easy to deal with, they helped make the process as quick and easy as possible. I didn’t have to deal with any of the production or details.”Myan Sofia, Photographer, CA.

 

QUESTIONS ABOUT MODEL ROOMS (GUESTROOM SPACES ONLY)

 

What is a Model Room?

This can also be referred to as a ‘control room’. When artwork is proposed for hotel guestrooms, large quantities of artworks are required. To ensure the client will be happy with the end result, all parties involved in the project will contribute a single sample to make up a fully realized ‘model room’. That’s not just for art, but for lighting, carpet, furniture etc. The client can then see all the details together and either approve them, or request revisions. Once approved, this room is also used for quality control throughout the production process.

 

Will I be paid for the model room artwork?

No, the only time we pay for model room samples is when they are handmade originals which require more time or custom products to be made. Model room sample costs are absorbed by FBFA, meaning we make no money sampling your artwork. We cover these costs in an effort to win the project (both for us and for you). If we are not awarded the job, our client contract stipulates that the model room sample artwork must be destroyed.

 

What is a Model Room Agreement and why should I sign it?

A Model Room Agreement is a legally binding contract between you and FBFA. We created this document so we could handle high-resolution imagery for client samples, but keep the artists work safe from being reproduced illegally. It allows us to print samples and sample revisions for the model room of this specific project only, in an effort to win the project. For additional reproductions, we would need to license the image via a full contract.

 

Licensed artwork by Frances Seward.

“I’m looking forward to seeing the photography of my artworks in the hotel. I am so grateful for being chosen for this project! I also hope I will be considered for future projects with FBFA.” Frances Seward, Photographer, NM.

 

QUESTIONS ABOUT PAYMENT

 

How do I know FBFA won’t use my imagery and not pay?

These kinds of concerns have helped us shape our processes to ensure all parties feel confident. Each and every artist who works with FBFA has to sign contracts; these agreements are designed to protect you, us and our client. Our contract is our legally binding guarantee, so you know your imagery will be protected and you’ll be paid. If you aren’t at contract point in the process, FBFA will ask for watermarked imagery to protect your artwork. We’re proud of our ethics and reputation in our artist communities, see some of our referees quotes below.

 

What should I charge for licensing my images?

We’ve heard this from artists at all levels and we wish it was more clear cut! The client has their price and you have yours. We help everyone meet in the middle using our past project experience as a guide. Each and every project will differ, the best price for your artwork will depend on the scale of the job and the quantity being produced. You can generally charge more for a single artwork being produced just once (for public spaces) and less for multiple artworks being produced in higher numbers (for guestrooms). For example, you may be able to charge $1,200 for licensing your image for one wallpaper mural and you could charge $1,200 for licensing the same image for 100 guestrooms (a unit price of $12 per artwork). We recommend working with unit pricing for guestrooms.

 

I’m quoting on a guestroom job, why is it better to charge for my artwork by unit price as opposed to a lump sum?

It is quite common for the clients to decide on room types and quantities at the last minute. For example, a hotel renovation plan may show 200 standard guestrooms and 50 luxury suites, as the project progresses that number could change to 225 standard guestrooms and 25 luxury suites. This can make it difficult to write an accurate contract for an artist. If you have quoted by unit price, it’s quick and clear for us to re-calculate your new total. If you haven’t quoted by unit price, we may need to renegotiate with you and that will take longer and jeopardize the clients deadlines.

For those reasons, we recommend artists decide on a unit price they are comfortable with and make that price known to their Artist Liason. We can then write a contract that dictates “unit numbers are subject to 10% fluctuation up or down”. For example, If your project has 100 rooms and your price is $12 per unit, you are owed $1,200. If that room number rises to 110, we’ve already accounted for that and can instantly adjust your payment to $1,320. Anymore than 10% fluctuation requires renegotiation with the artist.

 

Can I use a stock site to price my artwork?

In our experience, stock sites don’t provide a particularly accurate price and could end up pricing you right out of the project. Why? Because the stock artists won’t be making that dollar amount you see on screen. Stock sites take high commission fees out and are often intended for editorial use with no associated product cost. Remember… You are charging a one-time fee for licensing an artwork file, there is still the cost of production, framing and shipping to be added to create that finished artwork.

 

Do you guys charge a commission on my artwork?

We do not charge commissions on single artworks. FBFA works on a larger scale, charging a project service fee for the property as a whole. This allows us to be more flexible. Our fee covers the time spent sourcing and researching all original, commissioned and reproduction artworks, in addition to production, framing and shipping costs.

 

When am I going to be paid?

Payment terms vary for every project, depending on our client and timeline. However, we have regular payment terms based on industry standard that we are happy to discuss individually with artists. Most projects will pay the artist a 50% deposit of the licensing fee, Net 30 days from receiving the un-watermarked, high-resolution artwork. The remaining 50% fee is paid Net 30 days from completion of the job.

 

How am I going to be paid?

U.S. based artists –

  • Via Paypal account – Please provide paypal email address.
  • Via cheque in USD – Please provide a secure address.
  • Via credit card – Please provide a link to the customised sale via your online store.

Canada based artists –

  • Via bank transfer – Please provide Bank Name, Account Holder Name, Account Number, Branch and Transit Number.
  • Via Paypal account – Please provide paypal email address.
  • Via cheque in CAD – Please provide a secure address.

Internationally based artists –

  • Via Paypal account – Please provide paypal email address.
  • Via cheque in USD – Please provide a secure address.
  • Via credit card – Please provide a link to the customised sale via your online store.
  • Via Wire Transfer (for UAE based Artists Only) – Please provide Bank Name, Account Holder Name, Account Number, Branch and Transit Number. Plus Swift Code and IBAN Code.

 

What information should my invoice have?

Make sure your invoice clearly states –

  • Business Name (if applicable).
  • First Name + Surname.
  • Contact Details – Address, Phone Number, email + website.
  • Payment Terms – Found in your contract.
  • Payment Method – From the above list + the details needed to make the payment.
  • Currency – Found in your contract.
  • For Canadian Artists only – Include GST (If required) + HST.

 

Should my invoice have tax?

U.S. + Internationally based artists –

  • There is no tax.

Canada based artists –

  • GST – It depends on your personal financial situation, i.e. if you earn more than $30,000 per year, you are required to charge GST, this is not something FBFA can enforce, but the risk lies with you if you get audited. For more information, contact your personal accountant.
  • PST – You should be charging sales tax. If you have concerns or queries, contact your personal accountant.

 

QUESTIONS ABOUT CONTRACTS

 

Will you keep my work and can you keep reproducing it?

No, your signed contract will state this. Once a project is complete, your imagery and contact details will be archived on our server for reference purposes only. It is not stored in our library and made available for future projects. Future projects would require new contracts and potentially, new artworks.

 

Does the Single Use License contract transfer my artwork copyright to you?

No. FBFA does not own the rights to your photography, illustrations or renders. You retain the copyright of the original and reproduction artworks when you sign our licensing agreement. If our client requires permanent exclusivity over your artwork or wishes to purchase the copyright, your Artist Liason will make this very clear to you, negotiate the cost associated and then customize the contract to reflect this. It’s rare for clients to want this level of exclusivity.

 

What is an Exclusivity Agreement and why should I sign it?

An Exclusivity Room Agreement is a legally binding contract between the Artist and FBFA. We created this document to protect the sourcing and communication work we do on each project. This document means you cannot license this artwork or similar artworks to our competitors on this particular project. It does not interfere with any other projects you may be working on independently with other art consultants. For more information, see ‘Another Art Consultant has approached me about this project, what do I do?’ under ‘PROCESS + PROJECT QUESTIONS’ above.

 

What does it mean to waive all and any of my moral rights?

This simply means that we are able to alter the artwork for our clients’ needs. We always encourage displaying the artwork as the artist intended, however, a client may wish to alter colors, make an image black + white or crop an artwork in order for the piece to work in the intended environment. Waiving your moral rights confirms we are able to make any changes on behalf of you and the client.

 

What does it mean that my contract shall exist in perpetuity?

This means that our agreement rolls over, year after year, so we do not need to re-sign a new agreement for every new year the artwork is displayed. Artwork is generally displayed in our client’s properties anywhere between 3 – 7 years.

 

Can I license my imagery again for any future projects, in any industry?

Most likely, yes. Speak to your Artist Liason regarding your specific project. If our client requires permanent exclusivity over your artwork or wishes to purchase the copyright, your Artist Liason will make this clear to you and customize the contract to reflect this. It’s rare for clients to want this level of exclusivity.

 

Can I sign my contract digitally?

You can sign your contract with a digital signature, which can be done in adobe reader or photoshop. You cannot sign your contract with your name written in a computer font.

 

QUESTIONS ABOUT FBFA

 

Can I sign on as a contributing artist with FBFA or work on more single use licenses?

Now these are the kinds of questions we like to hear! We are always interested in adding to our artist community. There are several different ways FBFA works with artists, so it’s best to speak to your Artist Liaison about how you may collaborate in future.

 

Why are you guys based in Canada but working on a project in Florida?

Location isn’t an issue for FBFA. Our head office is located in beautiful Vancouver B.C., but we have a team of sales reps located throughout the world. Each property and client has a dedicated Project Manager at FBFA. We’ve worked everywhere from Alberta to Azerbaijan!

 

How long have you guys been working in licensing?

FBFA was founded in 2000 by Todd Towers, the original ‘Farmboy’. These days we have a team of 20 Farmhands dedicated to changing lives with art. That’s a lot of knowledge! We are well versed in project management, art direction, licensing, commissions, acquisitions and investments.

 

Licensed Artwork by Ainsley Bennet

“FBFA made the whole process of licensing one of my star gazing photographs very easy, they were professional at all times. I would certainly feel comfortable working with them again in the future.”Ainsley Bennet, Photographer, U.K.